Despite the allure of a paperless office, paper usage seems to grow every year along with the volume of computer data.
However, Electronic Document Management Systems (EDMS) allow you to scan your paper documents to create a searchable and secure filing system to reduce the number of physical documents in your office as much as possible.
Several trends are driving the rapid adoption of this technology.
Dropping Costs of Electronic Storage. The cost per gigabyte of storage is rapidly decreasing. You can store up to 200,000 documents or over 10 filing cabinets in one gigabyte, making and EDMS very cost-efficient.
Easy Input through Multifunction Devices. New sheet-fed scanners, common on most new digital office copiers, allow documents to be scanned quickly and conveniently.
Familiarity with Computer Applications. With a universal familiarity of common computer applications adoption time and training for new applications is minimal.
Enhanced Security Needs. Recent regulations like HIPAA, Sarbanes-Oxley, Gramm-Leach-Bliley and the Patriot Act are causing more companies to examine their storage, security and retention policies.
Government Encouragement. Scanned digital documents are common in government applications. As far back as the Paperwork Reduction Act of 1996, government agencies have been encouraged to adopt EDMS technologies to cut costs, improve information access and save space. Even many court systems now require attorneys to file digital documents instead of paper.
If you would like to learn more about how we can help your company implement EDMS, contact us today.