When implementing digital document management solutions into your office, there are a number of ways to go about archiving your current physical documents. Document management companies offer programs that will archive your current documents for you, creating a digital database that is easily indexed and searched.
Other options include creating a digital database in house. This process may take more time internally, but can be a very viable option for many offices. By simply utilizing your copiers and multifunction printers, you can scan documents in and save them to your archive. You can then easily index them so they can be searched and retrieved, all with the push of a button.
Document management programs offer businesses a significant amount of versatility in the way that files are archived, indexed, and retrieved. Digital forms are editable on the fly, and can save you a ton of money when compared to pre-printed forms. All of these documents can still be printed as needed, meaning that you only print exactly what you need.
There are many ways to go about instituting a new form of document management within your company. Contact us today to learn how you can make the switch!