News

Learn More About Document Management

Many businesses are looking into new ways to handle their documents. Document management services are allowing businesses to discover the best ways to manage documents in a way that increases productivity while also cutting costs. We have compiled some of the more frequently asked questions regarding document management to help you get started on the path towards a more efficient means of managing documents.

The Big Decision: Color or Black and White Printers

Picking the perfect printer for your office can be difficult. There are many choices out there to choose from, and going with the wrong printer can seriously hinder productivity within your office. If you need a printer to perform a certain function or have a certain output, you must ensure that the printer you are purchasing can meet these needs. High quality color printing is more affordable than ever and can give your documents a new life.

Here are a few of the things to consider when shopping for a printer:

Emerging Document Management Solutions

All businesses have their own methods of managing documents. These methods tend to be comprised of a hybrid system of physical and digital document management. Physical document management is the more traditional means, utilizing physical documents usually stored in a filing system. Digital document management is the use of digital documents that have been scanned in utilizing office equipment such as your scanner or multifunction printer.

There are many benefits to instituting a primarily digital document management solution into your office. These benefits include:

Discover New Printing Habits

Changing your organization’s attitude about printing is the first step towards implementing new printing strategies into your office. It is easy to fall into a pattern with your printing habits. Over printing is something that is plaguing offices all around the world, and it is costing them up to 3% of their annual budgets. This number can be significantly reduced simply by looking at how your organization prints and finding new ways to save.

Utilize Records Management to Reduce your Risk

Over the past decade, there has been a break between emerging technologies and the continued need for old methods of business operations. Paper based documents have been the standard for a very long time. Now however, as technology works towards a more efficient means of handling and organizing documents, many organizations are making the switch to electronic content management (ECM).

The Benefits of Properly Managed Email

Email is a critical component of today’s business. It is also something that needs to be properly managed or it can become more of a hindrance than productive. More often than not, email tends to turn into something that hurts a company’s productivity, rather than a proper form of business communication.

Fusing Digital and Traditional Document Management Systems

Physical documents have been the means by which our society operated for thousands of years. With the emergence in the past thirty years of computer systems and electronic document filing, the system that worked so well for so long is on its way out. We are in the age of information, and documents are the way that business is fulfilled.

The Benefits of Electronic Forms

Electronic forms are a way that companies are reducing their printing and saving money in the process. Electronic forms are a great way to make the most out of what you have, without unnecessary waste due to mass pre printing of forms.

Electronic forms have many benefits. Explore them below:

• Edit on Demand – Forms and documents that your organization uses for any number of uses are scanned in and saved digitally. This means that all documents are editable on the fly.

The Necessity of Equipment Maintenance

The printing equipment in your office gets a significant amount of use every day. This constant use puts a considerable strain on your equipment, such as copiers, scanners, and multifunction devices. The best way to ensure that your equipment continues to work at optimal performance is regular service and preventative maintenance.

Failure to regularly service your office equipment leads to a decrease in efficiency and a number of other productivity issues. It could equate to issues such as decreased quality in your prints or long periods of equipment downtime.

Optimize MPS for Increased Value

Managed Print Services are a way that businesses are cutting their paper expenditure while simultaneously lowering costs and decreasing your waste. There are many ways to get more out of a print management program. Here are some of our favorite tips:

• Don’t rush the evaluation phase. The more data you collect about your print environment, the more effectively you will be able to integrate a print management program.

Pages

Subscribe to News